Office of Medical Education

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A premiere hospital with an exceptional clinical and academic health system has a vacancy for a Administrative Coordinator.

POSITION SUMMARY: Responsible for managing and coordinating a variety of department projects, activities, reports, schedules, collection and management of data for projects and work in progress. Develops office procedures to ensure efficient and timely operations. Provide administrative support and perform general office management duties necessary in the efficient operation of an office or program.

• Collects and organizes specified data from various sources, which may include departmental heads and subject matter experts, budgetary documentation, and other appropriate resources.
• Identifies potential strategies and offers suggestions to resolve issues identified by data analysis.
• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• May serve as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.

COMPETENCIES:

1. Education: High school diploma.
2. Knowledge: Proficient with Microsoft Office Suite.
3. Skills:
   1. Strong interpersonal skills are required to interact with Hospital administration, staff, patients and families, as well as to handle confidential and sensitive information.
   2. Demonstrated ability to identify, analyze and solve problems.
   3. Ability to plan, organize, complete and manage programs in the most efficient manner.
4. Required Licensure, Certification: None
5. Work Experience: 5 years of experience
6. Machines, Tools, Equipment: Personal computer and office automation equipment